Writing is a very labor-intensive task, and that’s why personally, I hire writers and outsource the writing to them. Though, I do still write a blog post here or there, usually on this website.
Now, there’s something a lot of you probably don’t know, and this isn’t me bragging, it’s just the truth. I was previously in a doctoral program, and then I started my online business when I was about halfway through, so I quit the doctoral program in favor of my business.
The reason I’m telling you this is because there was an obscene amount of writing I had to do for that program. I had to write 20-page papers every single week.
At the same time, I was also teaching and working, so there was a lot going on. When you’re doing that much writing, you really have to optimize the process to make it go as quickly as possible, and I have spent countless hours doing that.
Today I want to share with you some things I’ve done to increase my writing speed. At this point, I’d say that I’m able to type at a speed of around 200-250 words per minute, which I know sounds insane.
In this post, I’m going to tell you how that’s humanly possible and explain my whole process, from beginning to end. In this post, you’ll get some ideas and possibly some work practices that you’ll want to use if you’re trying to speed up your writing.
I’ve broken this down into a five-step process so you can easily understand how to make your writing as fast as possible. This is the exact process I go through when I write, to make sure I get through my blog posts quickly and efficiently. I will also estimate the time it takes for each of these tasks because I think it’s important to understand how long it should take to do each step.
WATCH THIS BLOG POST IN VIDEO FORMAT
1) Mind Mapping (10 Minutes)
Number one is mind mapping, which should take about 10 minutes. This is the first step in the whole process. If you don’t know what mind mapping is, you can go on YouTube and find a tutorial about it; there are some good ones out there.
Basically, mind mapping is when you draw a circle with the main topic in the middle, and then draw branches coming off of that. At the end of each branch are other circles with subtopics in each one.
As you draw the map out on paper, you’re coming up with ideas out of your head—you’re not going on the internet and doing any research. You’re just thinking, what else should I talk about that’s related to this particular blog article I want to write? What is really important to include here?
It’s great because it allows you to put everything in your head down on paper so you can look at it visually.
After your brainstorm is done, you need to take your main topic, type it into Google, and look at the top three results, but do not copy them. The reason you’re doing this is just to see what they’ve included in their articles.
The top three results are what Google likes, so look at what they’re doing. If there’s something that they put into theirs that you forgot, feel free to add it in. Don’t copy them directly, but you could take a subtopic that you think you should cover and add it to your mind map.
2) Create an Outline (5 Minutes)
Step two is to create an outline. This should really only take you about five minutes. This is when you sit down with a piece of paper, a Google Doc, or whatever you want to use, and create an outline to understand what you are going to do, in sequential order, when you write the blog post.
You’ve already got it all on your mind map so it’s visually laid out. Now, how are you going to organize it? What reader flow makes the most sense? You want to use that mind mapping data to make a clear outline for your posts, so have no problem at all when you start writing and everything flows really quickly.
These first two steps are very important. The 15 minutes you take to plan everything makes writing that post or article so much faster, so make sure you take the time to do this.
3) Start Writing (15-20 Minutes)
Number three is the most important one, and it’s where the secret sauce is—you need to start writing. You’ve got your outline, you have everything figured out, so now you need to start writing. I’d say this should take probably 15 to 20 minutes.
First, the introduction is crucial. You need to tell a story or do something to hook the reader so they want to read more of what you have to say. They should want to read the full article because you’ve grabbed their attention with from the very beginning. This is very important, so spend some time on your introduction to make sure it’s good.
After you have your introduction finished, this is where the secret comes in. I actually don’t hear many people talk about it, but it’s very helpful; I learned about this while I was going through my doctoral program. It is a platform called Dragon Naturally Speaking Software.
This platform allows you to speak into a microphone while it dictates exactly what you are saying. It will put all of the words you’re saying into a document on your computer. You can “type” incredibly fast by doing this.
They claim that the software is three times faster than typing, but I don’t type very fast. It’s really weird—I type with two fingers on each hand and my thumbs.
I guess it depends on your typing speed, but for me, it’s about four or five times faster. It is also 99% accurate, so what you are saying is what’s going to show up on the screen. This tool is very valuable if you’re writing your own blog posts.
I do want to say, if you’re interested and willing, you can click on this link to purchase Dragon Naturally Speaking Software. Yes, I am an affiliate, but I’m only recommending it because I know it’s good. If you do that, then I’m going to get, at no extra cost to you, a little bit of extra money that will help me pay for my editor.
There is a 30-day, money-back guarantee with the software, so you can breathe easy and know they’re not just going to take your money and leave. They’ve actually been around for a long time.
If you use this software, it’s important to remember to write how you talk. I make sure that when my bloggers are writing content, they write how they talk, because it’s a lot more conversational and a lot easier to read.
Of course, there are certain websites out there where you need to be more rigid, like healthcare-focused websites, or financial websites. However, if you’re being engaging and writing like you’re in a conversation, people will be more receptive to you, because that’s what they’re used to hearing. When you get really rigid it can be a little bit tough for people to stay with you.
Also, keep in mind that you have to remember to say your punctuation. This is one of the annoying things about this software. If you’re at the end of a sentence, then you have to say, “period,” and then you can start the next sentence and it will go on.
Below, you can see a screenshot from a demonstration I did in the video format of this post. This is what I said: “Hello, comma, how are you doing today? I’m doing very well, period. How was your weekend, question mark? Do you think it’s going to be snowy or sunny today, question mark? How ‘bout dem Chicago Bears, question mark? How are you, question mark?”
Could I type it myself? Obviously I could, but it would take me longer than speaking. This is the secret to how you type 250 words a minute.
As you can see, it was pretty accurate. Pretty much everything is good. I did say, “How ‘bout dem Chicago Bears,” and not “How about them Chicago Bears?”, but generally speaking, it’s pretty accurate.
Also, notice that I spoke the punctuation as I was doing it. You do have to do that. I will say, this isn’t natural at first but you do get used to it over time.
Now, the key here is to just speak normally as you are doing this. It will take time to get used to, but you need to just speak and not edit. Absolutely do not edit while you’re doing this, because that will slow down your progress dramatically.
Instead, just speak through all of your thoughts and get them all on the page so you’ve written an imperfect version of your blog post or article. If you use this software, you will get this part done incredibly quickly.
4) Review the Content (15 Minutes)
The fourth step in the process is to review the content, and this should take probably another 15 minutes. You need to read through everything that you put into your document with the Dragon Dictation Software and look for correct punctuation and grammar so it reads well and makes total sense.
This software does a very good job, and as you use it, it actually gets better at understanding your voice. Even if you have an accent like my wife, you can still use it. It’s pretty crazy what it can do.
Though it is pretty accurate, you need to make sure you read through it. I also recommend that you use Grammarly. You’ve probably heard of it before, but it’s a Chrome extension that will check your grammar.
First, you can run it through your regular Microsoft Word or Google Doc spellcheck, and then run it through Grammarly, as well. Together, those two things will catch a lot of errors. Then, read through it once more after that.
5) Format Content and Post (10 – 15 Minutes)
Number five is to format the content and post the article. Again, I think this should take probably about 10-15 minutes. At this point, the post has been written and you’ve fixed the punctuation and grammar, but now you need to add underlines, bold texts, italics, headers—things that will make certain points stick out.
This is when you’re trying to enhance the post to make it more than just a bunch of text blocks on a screen. You need to break it into different paragraphs and make it look pretty. It takes a little bit of time to do, but when you get to this point your article is pretty much done.
If you haven’t been keeping track, the amount of time it should take you to create a 2,000-word post is about 60 minutes from the idea all the way to publishing.
You may be thinking, “Ron, that is crazy. It would take me way longer.” Yes, you’re going to need some practice at this, but trust me, I’ve written hundreds (if not thousands) of articles and this is the absolute fastest way.
6) Outsource for Faster Results
Bonus—you can outsource parts of this for faster results.
Yes, you can outsource the writing, but let’s say you don’t want to do that and you want to write everything yourself. I get it. I used to be you, too, and that’s fine.
If you’re profitable or you’re willing to invest money into your business, you can use the Dragon Dictation Software, give it a brief read through, and then hand it over to an editor. Let the editor read through it and revise it to make sure it makes sense. Then, you can get someone from the Philippines for $3-$4 an hour to post the content to your website.
Yes, that is possible. I know because I’ve been able to do that many, many times. If you can outsource those two parts, all you have to do is draw a mind map, make an outline, and use Dragon Dictation. Eventually, you’re probably going to get tired of it, but by then you’ll have enough money to outsource a writer.
As I mentioned earlier, if you have a really productive 15 to 20 minutes on step three, you can very easily write over 2,000 words in about 15 minutes. I’ve been able to do more than that because it’s not actually typing; your fingers only move so fast. When you’re talking, it is so much faster, and you’ll get even faster as you get more comfortable.
If you’re skeptical, don’t be; it really does work. And as I said, you can click here to start using Dragon Naturally Speaking Software. I’d appreciate it if you purchase it through my affiliate link because it supports my work and allows me to continue to pay my editor.